Hospital Association of Southern Cal

Why Join CLC

• Meaningful work that improves health, strengthens communities, and supports more accessible health care systems.
• Close collaboration with hospital, public health, government, nonprofit, and community leaders.
• Exposure to HASC, the California Hospital Association, and California's regional hospital associations, with opportunities to learn about health policy, hospital operations, and community health improvement.
• Competitive pay, exceptional health and welfare benefits, a generous 401(k) program, professional development, and workplace flexibility, including remote work on Fridays.

Executive Support and Governance

• Provide comprehensive administrative and organizational support to the Executive Director, including calendar management, travel, meeting logistics, event registrations, expenses, and competing priorities.
• Coordinate virtual and in-person meetings with hospital executives, elected officials, board and advisory members, public agencies, community leaders, and other partners; prepare agendas, presentations, correspondence, briefing materials, and background information.
• Attend meetings, capture concise notes and decisions, and maintain systems for tracking deadlines, commitments, deliverables, assignments, and follow-up actions.
• Review incoming requests and communications, identify priorities, support timely responses, and handle confidential or sensitive information with professionalism and discretion.
• Support CLC Board of Directors and advisory activities, including scheduling, meeting preparation, materials distribution, recordkeeping, and follow-up.

Project and Team Coordination

• Maintain project plans, calendars, trackers, deadlines, status updates, and organized records that keep the CLC team aligned and on schedule.
• Coordinate recurring staff meetings and follow up with team members and external partners on priorities, decisions, responsibilities, and deliverables.
• Support community health initiatives, collaborative projects, grant-funded work, workshops, educational programs, conferences, and regional convenings.
• Collect, organize, and present program information, community feedback, participant data, and project outcomes.
• Coordinate across HASC functions, including Finance, Human Resources, Communications, Advocacy and Public Policy, Education, Events, and Regional Operations, and provide administrative support for grants, contracts, partnership agreements, and reporting requirements.

Community Outreach and Stakeholder Engagement

• Support outreach to hospitals, health plans, community clinics, community-based organizations, public agencies, elected officials, residents, and other partners throughout Southern California.
• Build and maintain positive stakeholder relationships and participate in community meetings, listening sessions, public events, regional convenings, and outreach activities.
• Prepare stakeholder lists, invitations, registration materials, surveys, updates, and follow-up communications and respond professionally to individuals at all organizational levels.
• Represent CLC consistently with its mission and values and travel to meetings, events, and community locations throughout the six-county service area.

Communications, Marketing, Fundraising and Digital Content

• Draft, edit, proofread, and format correspondence, reports, presentations, newsletters, meeting summaries, website content, outreach materials, and other communications.
• Translate complex program or policy information into clear, concise, and accessible content and help develop flyers, invitations, informational resources, toolkits, and digital materials.
• Maintain and update the CLC WordPress website, ensuring program, news, event, and resource content is accurate, accessible, consistent, and current.
• Coordinate with HASC Communications on CLC branding, external communications, social media, media materials, public-facing content, email campaigns, stakeholder databases, and registration platforms.
• Support fundraising and fund-development activities through research, communications, materials preparation, and administrative coordination related to funding opportunities.

Financial and Operational Support

• Assist the Executive Director with routine financial administration and budget monitoring; review and reconcile financial statements, transaction reports, invoices, expense records, and internal tracking documents.
• Compare financial activity against approved budgets, identify discrepancies requiring review, and maintain accurate supporting documentation and organized financial records.
• Coordinate with HASC Finance on invoices, payments, expense reports, contracts, deposits, donations, vendors, and related documentation.
• Assist with budget reports, financial summaries, grant documentation, leadership or board materials, vendor administration, purchasing, contracts, subscriptions, nonprofit records, and operational reporting.

Health Policy and Organizational Learning

• Participate in HASC meetings addressing organizational policies, operations, advocacy, and developments affecting hospitals and health care, as well as virtual meetings involving the California Hospital Association and regional hospital associations.
• Monitor public health, community health, and health policy developments and share concise, relevant information with the Executive Director and CLC team.
• Research community needs, legislation, government programs, funding opportunities, and potential partnerships, and prepare briefing materials and background summaries to support meetings and decision-making.

Required Skills and Capabilities

• Exceptional organization, attention to detail, follow-through, and ability to manage calendars, meetings, projects, deadlines, and competing priorities.
• Excellent writing, editing, proofreading, presentation, and verbal communication skills for executive, professional, government, and community audiences.
• Ability to build trusted relationships and communicate effectively with hospital executives, elected officials, public agencies, community leaders, residents, partners, and colleagues.
• Initiative, sound judgment, adaptability, discretion, and ability to work independently in a small, fast-moving, mission-driven environment.
• Basic financial literacy and ability to review and reconcile financial statements, invoices, transactions, expense records, and budget reports.
• Experience maintaining websites using WordPress and proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and Zoom.
• Ability to learn and use project-management, contact-management, registration, survey, email, and other communications platforms.
• Valid California driver's license, acceptable driving record, and reliable transportation for regional business travel.

Preferred Education and Experience

• Bachelor's degree preferred; education in public health, health administration, public administration, community development, political science, communications, nonprofit management, or a related field is highly desirable.
• Three or more years of progressively responsible experience in executive support, nonprofit administration, program coordination, public health, community outreach, government relations, communications, or a related area preferred; relevant professional experience may be considered in place of a degree.
• Experience working with hospitals, health care organizations, community-based organizations, government agencies, elected officials, associations, or nonprofit organizations is a plus.

• Anticipates needs, manages competing priorities, and keeps leaders, projects, and commitments organized and on track.
• Writes clearly and communicates confidently across health care, government, nonprofit, and community settings.
• Builds trust across diverse stakeholders and is comfortable supporting both executive-level and community-facing work.
• Is resourceful, collaborative, adaptable, and eager to learn about public health administration, nonprofit operations, hospital-community partnerships, and California health policy.

• Assume positive intent and treat colleagues with respect.
• Share information openly and work across organizational boundaries.
• Build strong relationships and value the contributions of others.
• Communicate directly, constructively, and courteously.
• Take ownership, follow through, and support the success of the broader team.
• Address issues before they become barriers and engage in necessary conversations.
• Treat mistakes as opportunities to learn, improve, and innovate.
• Welcome different experiences and perspectives without judgment.